SeasideTC
Beach Comber
JOB DESCRIPTION: OFFICE ASSISTANT
SEASIDE TOWN COUNCIL, INC.
Nature and Scope
The Office Assistant is responsible for assisting with day-to-day operations of the Seaside Town Council, including communications with home owners, contractor/vendors and rental agencies. This is a full-time position generally requiring work during conventional business hours and in an office environment.
Duties and Responsibilities
The responsibilities of the position will vary according to the evolving priorities and goals of the organization; however, the following are typical of tasks that will be expected of the individual serving in this position:
1. Administrative Duties include but not limited to:
- Answer phones, collect/open/review and distribute mail, faxes and email
- Routing phone/fax/email requests to appropriate individuals for prompt action.
- Organizing and filing of all company records.
- Updating the STC Website
- Ordering office supplies
- Cleaning and Organizing the STC Office
- Assisting with General Clerical duties
- Copy, Scan, Fax
- Meet and Greet all visitors
- Check general voicemail box
- Enter payables
Requirements
The Office Assistant must be self-motivated and be able to react quickly to changing situations. He/She must be positive and direct in striving to achieve results, and be comfortable moving between individual and team tasks. With advanced notice, must be available to attend weekend and evening meetings. He/She must also have:
1. Thorough knowledge of:
- Administrative organization and procedures
- MS Office software
- Quickbooks
2. Basic knowledge of, or ability to quickly gain working knowledge of:
- Parliamentary procedure (Robert’s Rules)
- Home Owners Association record keeping requirements
3. Ability to:
- Communicate effectively orally and in writing in order to effectively present information to the town manager and to serve a wide variety of home owner personalities
- Organize and use time effectively to accomplish priorities
- Give and accept constructive criticism
- Establish and maintain a professional relationship with home owners, fellow staff, other town officials, community groups, governmental representatives and members of the public
- Maintain composure in difficult situations
- Define problems, collect data, establish facts, and draw reasonable conclusions promptly
Education and Experience
This position requires a high school diploma or G.E.D, general clerical experience and customer service experience.
Other
The Office Assistant is expected to use professional-level discretion in language, dress and manner to ensure the Seaside Town Council is perceived as a well-organized and effective organization.
SEASIDE TOWN COUNCIL, INC.
Nature and Scope
The Office Assistant is responsible for assisting with day-to-day operations of the Seaside Town Council, including communications with home owners, contractor/vendors and rental agencies. This is a full-time position generally requiring work during conventional business hours and in an office environment.
Duties and Responsibilities
The responsibilities of the position will vary according to the evolving priorities and goals of the organization; however, the following are typical of tasks that will be expected of the individual serving in this position:
1. Administrative Duties include but not limited to:
- Answer phones, collect/open/review and distribute mail, faxes and email
- Routing phone/fax/email requests to appropriate individuals for prompt action.
- Organizing and filing of all company records.
- Updating the STC Website
- Ordering office supplies
- Cleaning and Organizing the STC Office
- Assisting with General Clerical duties
- Copy, Scan, Fax
- Meet and Greet all visitors
- Check general voicemail box
- Enter payables
Requirements
The Office Assistant must be self-motivated and be able to react quickly to changing situations. He/She must be positive and direct in striving to achieve results, and be comfortable moving between individual and team tasks. With advanced notice, must be available to attend weekend and evening meetings. He/She must also have:
1. Thorough knowledge of:
- Administrative organization and procedures
- MS Office software
- Quickbooks
2. Basic knowledge of, or ability to quickly gain working knowledge of:
- Parliamentary procedure (Robert’s Rules)
- Home Owners Association record keeping requirements
3. Ability to:
- Communicate effectively orally and in writing in order to effectively present information to the town manager and to serve a wide variety of home owner personalities
- Organize and use time effectively to accomplish priorities
- Give and accept constructive criticism
- Establish and maintain a professional relationship with home owners, fellow staff, other town officials, community groups, governmental representatives and members of the public
- Maintain composure in difficult situations
- Define problems, collect data, establish facts, and draw reasonable conclusions promptly
Education and Experience
This position requires a high school diploma or G.E.D, general clerical experience and customer service experience.
Other
The Office Assistant is expected to use professional-level discretion in language, dress and manner to ensure the Seaside Town Council is perceived as a well-organized and effective organization.
