Eden Gardens State Park
Beach Lover
Friends of Camp Helen State Park
Part-time Executive Director
Job Description
Job brief
The Friends of Camp Helen State Park (FOCH) is a Citizen Support, not-for-profit, 501C3, organization. We are looking for a successful and enthusiastic part-time executive director to produce our events from conception through completion, manage our kayak & paddle board summer business, manage our social media, and other activities. We are looking for an executive director that can work from home and be responsible for providing outstanding customer service and organizing memorable events that meet quality expectations.
Job Responsibilities
1.Attend and provide progress update at monthly Board of Directors meetings.
2.Provide event planning, update/create promotional materials, promote events, and seek sponsors for the FOCH activities:
• America Concerts (4 Sat.’s in Jan. & Feb.)
• Film Festival (new event in May 2020)
• Movies & More (4 Wed.’s in June & July)
• Fall Festival (first Sat. in Oct.)
• Pumpkin Patch (whole month of Oct.)
• Event planning, design and production while managing all project delivery elements within time limits
• Liaise with clients to identify their needs and to ensure customer satisfaction
• Conduct market research, gather information and negotiate contracts prior to closing any deals
• Provide feedback and periodic reports to stakeholders
• Propose ideas to improve provided services and event quality
• Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc
• Ensure compliance with insurance, legal, health and safety obligations
• Specify staff requirements and coordinate their activities
• Cooperate with marketing and PR to promote and publicize event
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day
• Conduct pre- and post – event evaluations and report on outcomes
• Research market, identify event opportunities and generate interest
3.Manage kayak and paddle board rental business (May – mid Sept.)
• Maintain kayak and paddle board equipment
• Hire and manage staff
• Work with park manager to train staff
• Set staff weekly work schedule
• Report payroll to FOCH treasurer
4.Create 5 newsletters a year
5.Manage FOCH website, Instrgram, and Facebook page
6.Maintain FOCH membership list on FOCH Gmail account and regularly communicate to members
7.Support FOCH merchandise sales
8.Represent FOCH at chamber and community events
9.Increase FOCH membership
10.Other duties as assigned
Requirements
• Work from home
• Proven experience as an events planner, organizer, and manager
• Impressive portfolio of previously managed events (weddings, meetings, parties, corporate events)
• Excellent time management and communication skills
• Sales skills and ability to build productive business relationships
• Ability to manage multiple projects independently
• MS Office proficiency
• Willing to submit references from previous work experience/clients
• BS in Management or related field, preferred but not required
• Reports to the FOCH Board of Directors
Salary
$25.00/hr @ 20 hrs/wk
Submit Resume by Oct. 4, 2019 to:
CampHelenFriends@gmail.com
Part-time Executive Director
Job Description
Job brief
The Friends of Camp Helen State Park (FOCH) is a Citizen Support, not-for-profit, 501C3, organization. We are looking for a successful and enthusiastic part-time executive director to produce our events from conception through completion, manage our kayak & paddle board summer business, manage our social media, and other activities. We are looking for an executive director that can work from home and be responsible for providing outstanding customer service and organizing memorable events that meet quality expectations.
Job Responsibilities
1.Attend and provide progress update at monthly Board of Directors meetings.
2.Provide event planning, update/create promotional materials, promote events, and seek sponsors for the FOCH activities:
• America Concerts (4 Sat.’s in Jan. & Feb.)
• Film Festival (new event in May 2020)
• Movies & More (4 Wed.’s in June & July)
• Fall Festival (first Sat. in Oct.)
• Pumpkin Patch (whole month of Oct.)
• Event planning, design and production while managing all project delivery elements within time limits
• Liaise with clients to identify their needs and to ensure customer satisfaction
• Conduct market research, gather information and negotiate contracts prior to closing any deals
• Provide feedback and periodic reports to stakeholders
• Propose ideas to improve provided services and event quality
• Organize facilities and manage all event’s details such as decor, catering, entertainment, transportation, location, invitee list, special guests, equipment, promotional material etc
• Ensure compliance with insurance, legal, health and safety obligations
• Specify staff requirements and coordinate their activities
• Cooperate with marketing and PR to promote and publicize event
• Proactively handle any arising issues and troubleshoot any emerging problems on the event day
• Conduct pre- and post – event evaluations and report on outcomes
• Research market, identify event opportunities and generate interest
3.Manage kayak and paddle board rental business (May – mid Sept.)
• Maintain kayak and paddle board equipment
• Hire and manage staff
• Work with park manager to train staff
• Set staff weekly work schedule
• Report payroll to FOCH treasurer
4.Create 5 newsletters a year
5.Manage FOCH website, Instrgram, and Facebook page
6.Maintain FOCH membership list on FOCH Gmail account and regularly communicate to members
7.Support FOCH merchandise sales
8.Represent FOCH at chamber and community events
9.Increase FOCH membership
10.Other duties as assigned
Requirements
• Work from home
• Proven experience as an events planner, organizer, and manager
• Impressive portfolio of previously managed events (weddings, meetings, parties, corporate events)
• Excellent time management and communication skills
• Sales skills and ability to build productive business relationships
• Ability to manage multiple projects independently
• MS Office proficiency
• Willing to submit references from previous work experience/clients
• BS in Management or related field, preferred but not required
• Reports to the FOCH Board of Directors
Salary
$25.00/hr @ 20 hrs/wk
Submit Resume by Oct. 4, 2019 to:
CampHelenFriends@gmail.com